Tip #192

Pay attention to incoming emails and don’t get scammed.

We’ve listed a few tips below to help you be vigilant and not fall for email scams.

  • Look at the sender address. Be suspicious of email addresses containing misspellings, ones that are just made up of gibberish or do not look related to the sender they claim to be.
    Also, be cautious when there’s a different Reply-To address, especially if it matches the descriptions above.
Warning message in Vivaldi Mail: ""Reply-To" does not match the "From" address. Make sure you trust the "Reply-To" address before replying."
In Vivaldi Mail, you’ll see a warning when the From and Reply-To email addresses don’t match.
  • Pay attention to message content. If what the message promises is too good to be true, it’s probably not true (e.g. claiming you inherited or won a large amount of money).
    Also, when an email, seemingly from a reputable company, is written with poor grammar or your acquaintance writes in a style unusual for them, look for other clues.
    Be suspicious of emails that create urgency and ask you to act fast.
  • Don’t trust emails that ask for your personal information (ID number, bank account details, etc.). If you think that a reputable institution is asking you to update your personal information, don’t follow the links in the email, but go to their website directly to check your account.
  • You might be asked to visit a link. Don’t blindly open them. Hover over the links and check the browser’s status bar to see where it wants to take you.
Bottom left corner of Vivaldi Browser window, showing a link with mouse cursor hovering over it and it's URL on the Status Bar.
Hover over the link and check the Status Bar at the bottom of the browser window, to see which website you’ll be taken to.
  • If you don’t fully trust the sender, don’t open files attached to the email.
  • Use other means of communication to verify that the person or company really sent the message. For example, if a colleague asks you to do something (share a password, purchase something, etc.) via email, call them or ask them in person, whether they really made the request.

Tip #189

Mark incoming Mail messages automatically as read.

Not all messages you receive are equally important. For example, you might be subscribed to updates or newsletters that are good to have, but don’t need immediate attention. Having less unread messages is less intimidating and important messages will be more noticeable.

To create a filter in Vivaldi Mail to mark messages as read:

  1. Go to Settings > Mail > Mail Filters.
  2. Click  Add Mail Filter at the bottom of filters list.
  3. Give the filter a name.
  4. Define the criteria for filtering. For example, all emails with a certain subject or all emails sent from a specific email address.
  5. Click Add to Search.
  6. If you wish, add additional criteria.
  7. Click Add Action.
  8. Select Mark as read.
  9. Click Add Mail Filter.
Vivaldi Mail settings - new filter creation in process.

Tip #186

Add a new folder to your mail account from the Mail Panel.

Messages can be organized using Filters, Flags and Labels, but the classic option is folders. You can add new folders in the email account’s web interface or in a client where the account has been set up.

To add a new IMAP folder in Vivaldi Mail:

  1. Open the Mail Panel.
  2. In All Accounts section, right-click on the account you want to add the folder for.
  3. Select Create Folder from the context menu.
  4. Give the new folder a name.
  5. Click Create Folder.
Vivaldi Mail with the mail account's context right-click context menu open in Mail Panel to create a new IMAP folder highlighted.

Tip #168

Choose where you see Vivaldi Mail’s unseen and unread message counters and which messages should be included.

Mail counters help you see from the browser’s Panel and Status Bar, how many unseen message you have, without needing to open the Mail Panel. In addition, you have the choice to toggle on and off unread counters for messages in Trash, Spam, Archive and Draft folders in the Mail Panel.

To review Mail counters:

  1. Go to Settings > Mail > Mail Settings.
  2. In Mail Counters section adjust the options according to your preferences.
Vivaldi Settings window open on the Mail category with Mail Counters section highlighted.

Tip #163

Press N, R and F on your keyboard to start composing email messages in Vivaldi Mail.

Shortcuts help to speed up your workflow considerably. By using single key shortcuts in Vivaldi Mail, you can work with your emails with efficiency that will make others go green with envy. Move between emails, mark them read, send messages and more. In this tip, we’ll introduce you to three shortcuts that help you start composing messages.

  • N – Start composing a new message
  • R – Start composing a reply to the selected message (Shift + R to reply to all)
  • F – Start composing a message to forward the selected email

If you’d prefer to use different shortcuts, go to Settings > Keyboard > Keyboard Shortcuts > Mail and assign new shortcuts for the commands.

Tip #148

Double-click on a Mail or Feeds message to open it in a new tab.

Need to work more with an email than just read through it? Double-click on the message to open it in a new tab. That allows you to keep the message open while checking other emails and use browser features, such as pinning, grouping, tiling (shown on the screenshot below), and more on the tab.

Tip #142

Send emails as any of your mail accounts in Vivaldi Mail and swiftly change between them.

If you have set up multiple mail accounts in Vivaldi Mail, you can switch who you’re sending emails as in the message composer.

  1. Start writing a new email, either by composing a new message or by replying to/forwarding a received message.
  2. In the email composer, in the sender section (From:), click on the displayed email.
  3. Select the email address you want to send the message as from the drop down menu.
Email composer in Vivaldi Mail with the menu to select the sender email address opened.

Tip #134

Mail list on the left and message on the right? Or mail list on top and message at the bottom? The choice is yours!

Vivaldi Mail offers 3 layouts for you to choose from. Opt for the one that supports your workflow best.

To switch layouts:

  1. Go to Settings > Mail > Mail Settings > Mail View Layout;
  2. Select between:
    1. Vertical,
    2. Vertical Wide, and
    3. Horizontal.

Alternatively, click on the Toggle View button in the top right corner of the Mail tab.

Vertical Mail View Layout
Vertical Wide Mail View Layout
Horizontal Mail View Layout

Tip #122

Switch between displaying Mail messages in HTML and Plain Text view.

Mail messages can come in either Plain text or HTML formatting. As the name indicates, messages sent in Plain Text display the email with just text without any additional formatting. Senders of HTML messages, on the other hand, can add all sorts of formatting (fonts, colors, images, etc.) to their message.

For HTML messages, Vivaldi Mail has an option to display them in Plain Text as well, removing all formatting and leaving only the core text.

To toggle the message view, either:

  • Click on the  /  Show Messages as Text/HTML button in the top right corner of the window.
  • Go to Settings > Mail > Mail Settings > Mail Rendering and choose your preferred view.
Vivaldi Mail with a message open in a tab and content displayed in HTML.
Message in HTML
Vivaldi Mail with a message open in a tab and content displayed in plain text.
Message in Plain Text

Tip #90

Add a custom signature to your email accounts in Vivaldi Mail.

A signature is a personalized section that is automatically added to the end of all messages you send from Vivaldi Mail (or other mail clients).

To add a signature in Vivaldi:

  1. Go to Settings > Mail > Mail Accounts.
  2. Select the account you want to add a signature for.
  3. In the Identity section, focus on the Signature field.
  4. Enter your custom signature.

If you need additional text formatting options or want to add an image to the signature, tick the box for Enable Rich Text and Images below Signature field.

To add an image, drag and drop the file to the signature field.

Tip #59

Enable “Download Messages for Offline Viewing and Searching” to access your mail without internet connection.

When you open a message in Vivaldi Mail it’s downloaded and a file for the message is created in your browser’s profile. Then you can open the email whether you have an internet connection or not. In addition, when searching, the downloaded message’s body is included in the searched content, improving search results.

To be able to view messages offline and include all message content in search even before you’ve opened the email, you only need to tick one box in Mail Settings.

To enable the setting:

  1. Go to Settings > Mail.
  2. Select an account you’ve added to Vivaldi Mail.
  3. In the Identity section, enable “Download Messages for Offline Viewing and Searching“.
Vivaldi Settings window, with focus on "Download Messages for Offline Viewing and Searching" setting.

Tip #52

Right-click on a contact in the Contacts Panel and select View All Messages to see all emails they’ve sent.

Contacts Panel has all contacts that you have sent emails to or who have emailed you. To see a list of all messages a saved contact has sent you:

  1. Right-click on their name/email in the Contacts Panel.
  2. Select View All Messages.

Mail tab with their email messages will open.

If you already have the Mail tab open and have found one email from the contact, select it and press E on your keyboard to see all their other emails.

Tip #49

Press K, G or M on your keyboard to mark messages in Vivaldi Mail and Feeds as read.

In Vivaldi Mail and Feeds, messages don’t get marked read automatically. You’ll actively have to tell the client that you’re done with the message. This way you don’t need to remember to mark a message unread again, in case you want to follow up on it later.

Messages can be marked as read using a button in the user interface, through menus or using shortcuts. Probably the fastest way to mark messages as read is to use a single key shortcut.

Before you start using the shortcuts, make sure you’ve enabled single key shortcuts for Mail, Calendar and Feeds in Settings > Keyboard > Keyboard Shortcuts.

To mark messages as read use one of the following keys:

  • K – mark message as read.
  • G – mark message as read and open the next unread message.
  • M – mark all messages in the message thread as read.

If you wish, you can edit the shortcuts in Settings > Keyboard > Keyboard Shortcuts > Mail.

Tip #45

Create a Mailing List from an email address for quick access to all emails from the sender.

When you often need to view emails from a specific sender, instead of searching for their emails or using the option “Show messages for Sender” every time, create a Mailing List with messages from the sender. Then you can easily open a list with all their messages from the Mail Panel.

To create a new mailing list:

  1. Open one of their messages.
  2. Right-click on the message header.
  3. Select Treat Sender as a Mailing List.

Alternatively:

  1. Right-click on one of their messages in the message list.
  2. Select Sender > Treat Sender as a Message List.

A folder with all their messages will be created in the Mail Panel in the Mailing Lists section.