Tip #562

Switch between Reply and Reply All as you’re drafting the email message.

When you’re writing a reply email, do you sometimes reassess and decide that instead of replying to just the sender you should send the email to all recipients or vice versa? Luckily, in Vivaldi Mail, you don’t need to discard the draft and start again.

To switch between Reply and Reply All:

  1. Look to the “To” field in the email composer.
  2. Open the dropdown menu in front of the email address(es).
  3. Select Reply or Reply All/Reply List.
Vivaldi Mail's with an email draft open in the composer. An arrow is pointing at the dropdown menu where you can switch between Reply and Reply All.

Tip #550

Choose whether you want to see absolute or relative dates in Vivaldi Mail.

Like the browser, Vivaldi Mail can be customized to the smallest nuance. For example, you can display the received/sent date for all messages with an absolute timestamp (e.g. 26. August 2024) or use relative timestamps (e.g. Today, Friday) for more recent messages.

To make your choice:

  1. Go to Settings > Mail > Mail Settings > Mail View Layout.
  2. Enable/disable “Use Relative Dates”.

Tip #543

Get a sneak peek of the emails from previews in the Message List.

When dealing with a lot of mail, seeing the first few lines of the message can help to gauge the importance of the email – whether to open it immediately or leave it for later.

To adjust your preview settings:

  1. Go to Settings > Mail > Mail Settings > Message List Preview.
  2. Choose how many lines of text you want to see (0-3).

Also, make sure that “Download Messages to Generate Previews on Demand” is enabled and if you’re using a horizontal layout in Vivaldi Mail, disable “Only Show Message Preview in Vertical View”.

Vivaldi Mail with 2 lines of preview enabled for the Message List.

Tip #535

Pick a default sender email address for Vivaldi Mail.

If you tend to send more emails from one account than others, consider making it the default sender in Vivaldi Mail. That way, you don’t need to double-check with each new email you’re writing, from which address it’ll be sent.

To set a default sender in Vivaldi Mail:

  1. Go to Settings > Mail > Mail Settings > Default Sender in New Messages.
  2. Select your preferred email address.
Mail Settings with an arrow pointing to default mail sender setting.

Tip #529

Pick the appropriate default search scope in Vivaldi Mail.

Do you prefer to start searching by casting a wide net and hoping the best result shows up that way or do you like to start small and expand if nothing good comes up? By changing the default search folder (All messages vs Current Folder) in Vivaldi Mail, you can tailor the mail client to match your style. If the default isn’t a good match for a particular search you can always adjust the scope in search filters.

To change the default search folder.

  1. Go to Settings > Mail > Mail Settings > Default Search Folder.
  2. Select whether to always search through all messages or only in the folder you currently have open.
Mail Settings with an arrow pointing at the Default Search Folder setting.

Tip #522

Undo accidental deleting and marking a message as read actions in Vivaldi Mail.

Did you unintentionally move an email to the Trash folder or did you change your mind about marking a message read? In Vivaldi Mail, you’ll find a menu listing your latest actions, so you can undo the ones you need.

To undo an action:

  1. Click the “Undo the Latest Mail Actions” button on the Mail toolbar.
  2. Select which message you want to restore to its previous state.
Undo menu in Vivaldi Mail.

Tip #513

Skip Vivaldi Mail’s composer window and send a quick reply message right below the open email.

Vivaldi Mail’s Quick Reply is perfect for those fast, short replies, and feels like using an instant messenger. By removing the need to switch screens to open the composer window, this feature allows you to respond to emails more quickly.

To send a quick reply:

  1. Open the email message you want to reply to.
  2. Focus on the text field at the bottom of the message pane.
  3. Type your message.
  4. Click “Send”.
Vivaldi Mail with a message being typed in the Quick Reply field.

Tip #498

Give your accounts in Vivaldi Mail display names.

Vivaldi Mail helps you organize and manage all your mail accounts from a single location in the Vivaldi browser. To make it easier to differentiate your accounts, you can give each account a display name.

To add a display name to an account:

  1. Go to Settings > Mail > Mail Accounts.
  2. Select an account.
  3. Enter a name in the “Account Display Name” field.
Vivaldi browser window showing the Mail Panel and Mail settings.

Tip #493

Sort Vivaldi Mail messages by the criteria that makes the most sense for you.

You can change the sorting order of Mail messages separately in each view, but it’s always good to have a fitting default setting.

To change the default sorting order:

  1. Go to Settings > Mail > Mail Settings > Mail List Sorting.
  2. Select your preferred option:
    • Sort by Sender
    • Sort by Subject
    • Sort by Date Received
    • Sort by Date (Threaded)

Tip #490

Use search filters in Vivaldi Mail to find the message you’re looking for.

Scrolling through your long lists of messages isn’t really an option if you receive a lot of mail. That’s when the search field with its filters comes to the rescue helping you find the message you’re looking for.

To search for a message in Vivaldi Mail:

  1. Type something relevant to the message in the search field.
  2. Use the available filters to narrow down your search.

The options include:

  • Searching through all messages or specific accounts or folders.
  • Specifying the date range.
  • Looking for senders or recipients (From, To, CC).
  • Searching by the email subject.
  • Searching by something in the body of the message.
  • Showing only messages that include attachments.
  • Use the conjunction NOT to only find messages that do not match with the search keyword.
Vivaldi Mail with focus on the search section.

Tip #462

Mark all messages in a folder as read right in the Mail Panel.

You can open the mail folder, mark each message as read individually, or mark multiple messages as read by selecting some using the Shift or Ctrl key + click, or by selecting them all with the keyboard shortcut Ctrl + A. But you can also mark all messages as read from the Mail Panel without even opening the folder.

To mark a folder full of messages read:

  1. Open the Mail Panel.
  2. Right-click on a folder to open the context menu.
  3. Select “Mark All as Read”.
Mail Panel open in Vivaldi browser. The right-click context menu is open for marking all messages as read.

Tip #456

Get confirmations for successfully sent messages in Vivaldi Mail.

Whether you’re on an unreliable network or just want to confirm that your message was sent, seeing a notification at the corner of the screen will put your mind at ease.

To enable sent mail notifications:

  1. Go to Settings > Mail > Mail Settings > Mail Notifications.
  2. Enable “Notify on Successfully Sent”

Tip #432

Use the Keyboard Shortcut Shift + K to mark messages in Vivaldi Mail unread.

When, on second thought, you’re not finished with an email and want to take another look at a later time, you can mark it as unread again. One of the easiest ways to do it, especially if you used a Keyboard Shortcut to mark the message read in the first place, is by pressing Shift + K on your keyboard.

But of course, there are other ways you can do it as well. Here are all the ways you can mark a message unread in Vivaldi Mail:

  • Click on the Mark message as unread Mark Unread button in the message toolbar above the message.
  • Right-click on the message in the message list and select Mark Unread.
  • Use the Keyboard Shortcut Shift+K. To mark the whole message thread unread, press Shift + M.
  • Type “Mark Messages as Unread” in Quick Commands.
  • Create a Mouse Gesture for the action.