Tip #462

Mark all messages in a folder as read right in the Mail Panel.

You can open the mail folder, mark each message as read individually, or mark multiple messages as read by selecting some using the Shift or Ctrl key + click, or by selecting them all with the keyboard shortcut Ctrl + A. But you can also mark all messages as read from the Mail Panel without even opening the folder.

To mark a folder full of messages read:

  1. Open the Mail Panel.
  2. Right-click on a folder to open the context menu.
  3. Select “Mark All as Read”.
Mail Panel open in Vivaldi browser. The right-click context menu is open for marking all messages as read.

Tip #456

Get confirmations for successfully sent messages in Vivaldi Mail.

Whether you’re on an unreliable network or just want to confirm that your message was sent, seeing a notification at the corner of the screen will put your mind at ease.

To enable sent mail notifications:

  1. Go to Settings > Mail > Mail Settings > Mail Notifications.
  2. Enable “Notify on Successfully Sent”

Tip #432

Use the Keyboard Shortcut Shift + K to mark messages in Vivaldi Mail unread.

When, on second thought, you’re not finished with an email and want to take another look at a later time, you can mark it as unread again. One of the easiest ways to do it, especially if you used a Keyboard Shortcut to mark the message read in the first place, is by pressing Shift + K on your keyboard.

But of course, there are other ways you can do it as well. Here are all the ways you can mark a message unread in Vivaldi Mail:

  • Click on the Mark message as unread Mark Unread button in the message toolbar above the message.
  • Right-click on the message in the message list and select Mark Unread.
  • Use the Keyboard Shortcut Shift+K. To mark the whole message thread unread, press Shift + M.
  • Type “Mark Messages as Unread” in Quick Commands.
  • Create a Mouse Gesture for the action.

Tip #428

Organize your mailbox by labeling your messages.

Some organizational tasks must be undertaken to stay on top of your emails. Labels in Vivaldi Mail are a great way to group messages based on criteria of your choice, making it easy to locate the messages later.

You can add a label to a message in one of the following ways:

  • Open the message, click on “Labels” on the menu above the message, and select an existing label or add a new one.
  • Right-click on a message in the mail list, hover over “Labels in the context menu, and select an existing label or add a new one.
  • Drag the message from the mail list to the relevant label in the Mail Panel.
Labels menu highlighted in Vivaldi Mail.

Tip #414

Send links and selected text from web pages to others effortlessly with Vivaldi Mail.

One of the perks of having a mail client in the browser is that you can quickly share interesting content you’ve found online via email.

To send a link or a snippet of text you’ve found on a web page:

  1. Make sure you have Vivaldi Mail enabled and you’ve added your email account to it.
    If not, go to Settings > Mail to set things up.
  2. On a web page, right-click on the link or selected text you want to share.
    To send the link of the current web page you’re on, right-click on an empty area of the page.
  3. Select “Send (Link) by Mail”.
  4. In the email editor tab that opens, fill out the relevant fields, and add more context to the email.
  5. Click “Send”.

Tip #397

Pause incoming messages in Vivaldi Mail by taking the account offline.

If you temporarily want to stop receiving messages for a mail account, but don’t want to remove the account from Vivaldi Mail altogether, you can enable offline mode.

To take a mail account offline:

  1. Go to Settings > Mail > Mail accounts.
  2. Select the account.
  3. In Identity settings, enable “Take Account Offline”.

You’ll still be able to send messages from the account, but won’t receive any new incoming messages until you turn off the setting.

Tip #387

Move finished email drafts to the Outbox to queue them for sending.

In Vivaldi Mail, Outbox is a sub-folder in All Messages, where you can store message drafts that you’ve finished writing, but don’t want to send just yet.

To queue emails instead of sending:

  1. In the Mail Composer, click the little arrow (▼) next to the “Send” button.
  2. Select “Queue”.
  3. When you’re done writing an email click the “Queue” button (previously “Send”).

To send all emails in the Outbox.

  1. Open the Mail Panel.
  2. Click “Send from all accounts” at the top of the panel.
Mail composer open in Vivaldi Mail with context menu highlighting the Queue option open.

Tip #359

Press Ctrl + Enter to send a message in Vivaldi Mail.

When you already have your fingers on the keyboard when typing a message in Vivaldi Mail, it’s easier to use a Keyboard Shortcut to send the email than to look for the “Send” button on a toolbar.

When you’re ready to send the email, just press Ctrl + Enter (Cmd + Enter on macOS). It’ll also close the composer, allowing you to move on to the next message or continue browsing.

Discover more Mail shortcuts in Settings > Keyboard > Mail or on Vivaldi Help.

Tip #335

View your downloaded emails in Vivaldi browser’s profile folder.

When you open an email in Vivaldi Mail it’s downloaded to your computer. You can also enable a setting that downloads all your mail even when you haven’t opened the emails yet (see Tip #59). All downloaded emails are stored as .eml files in your browser profile.

To locate the folder with your mail:

  1. Go to Settings > Mail > Mail Accounts.
  2. Right-click on an account.
  3. Select “Reveal Data Folder”.

It’ll open the folder in the browser with your emails neatly organized by date, but you can copy the folder path (e.g. C:\Users\…) and open your mail folder in a File Manager/Finder instead.

Mail Settings window. Mail account's right-click context menu with the "Reveal Data Folder" option open and highlighted.

Tip #312

Check for new messages in Vivaldi Mail at an interval that suits you.

Want to know immediately when someone has sent you a message or prefer to check for new mail on your own time? Vivaldi Mail offers you three options to choose from.

To review your mail checking frequency:

  1. Go to Settings > Mail > Mail Settings > Check For New Mail.
  2. Select whether new messages should be fetched:
    • every minute
    • every 15 minutes, or
    • manually.

Tip #290

Mark messages as read immediately after opening them.

Vivaldi Mail has three read states – Unseen, Unread, and Read. Messages go from Unseen to Unread automatically after opening them, but marking each message as Read is an active choice. The Unread state is a good way to keep track of messages you’ve already seen but have not dealt with yet.

If this doesn’t fit your workflow, you can skip the Unread state by enabling “Automatically Mark as Read” in Settings > Mail > Mail Settings > Unread Messages.

Tip #285

Make the mail composer colors in Vivaldi Mail match your theme colors.

Whether you prefer the classic white background with black text or want the mail composer to match browser Themes, you have a choice in Vivaldi Mail.

To make the composer use your theme’s colors:

  1. Go to Settings > Mail > Mail Settings > Composer Colors.
  2. Enable Inherit Theme Colors.

The setting doesn’t affect the color of sent messages.

Vivaldi Mail composer divided into two. Left side showing black text on white. Right side showing colors inherited from the dark theme.

Tip #265

Move Mail messages with drag and drop.

With endless emails flooding your mailbox, moving messages to dedicated folders, assigning flags and labels to them, and marking tackled messages as read helps to keep things neat and easy to find later. Working with messages using the right-click context menus or shortcuts are excellent ways to manage your messages, but since Vivaldi 6.0 a quick drag and drop can get things done as well.

To move a message, change its read state or assign a property to it:

  1. Click and hold down the left mouse button on the message you want to move.
  2. Drag the message to the desired view in the Mail Panel.
  3. Release the left mouse button to finish the action.
Mail message being dragged from messages list to a mail folder in the Mail Panel.

Tip #219

Create Filters in Vivaldi Mail to automatically organize incoming messages.

Having to go through each message and manually assign relevant flags and labels to them, or mark annoying messages as spam can be cumbersome. To speed up the process, set up Filters in Vivaldi Mail that do it for you.

To create Filters in Vivaldi Mail:

  1. Go to Settings > Mail > Mail Filters and Actions.
  2. Click on Add Mail Filter.
  3. Give the filter a name
  4. Define the criteria for filtering.
  5. Click Add to Search.
  6. Click Add Action and decide what should happen to the messages that match the filter criteria.
  7. Click Add Mail Filter.

If you use Vivaldi Webmail, you can create additional filters on the server by going to Filter settings in the web interface. See Tip #75 for more info.

Mail Settings window with Mail Filters and Actions section highlighted.