Tip #529

Pick the appropriate default search scope in Vivaldi Mail.

Do you prefer to start searching by casting a wide net and hoping the best result shows up that way or do you like to start small and expand if nothing good comes up? By changing the default search folder (All messages vs Current Folder) in Vivaldi Mail, you can tailor the mail client to match your style. If the default isn’t a good match for a particular search you can always adjust the scope in search filters.

To change the default search folder.

  1. Go to Settings > Mail > Mail Settings > Default Search Folder.
  2. Select whether to always search through all messages or only in the folder you currently have open.
Mail Settings with an arrow pointing at the Default Search Folder setting.

Tip #522

Undo accidental deleting and marking a message as read actions in Vivaldi Mail.

Did you unintentionally move an email to the Trash folder or did you change your mind about marking a message read? In Vivaldi Mail, you’ll find a menu listing your latest actions, so you can undo the ones you need.

To undo an action:

  1. Click the “Undo the Latest Mail Actions” button on the Mail toolbar.
  2. Select which message you want to restore to its previous state.
Undo menu in Vivaldi Mail.

Tip #513

Skip Vivaldi Mail’s composer window and send a quick reply message right below the open email.

Vivaldi Mail’s Quick Reply is perfect for those fast, short replies, and feels like using an instant messenger. By removing the need to switch screens to open the composer window, this feature allows you to respond to emails more quickly.

To send a quick reply:

  1. Open the email message you want to reply to.
  2. Focus on the text field at the bottom of the message pane.
  3. Type your message.
  4. Click “Send”.
Vivaldi Mail with a message being typed in the Quick Reply field.

Tip #498

Give your accounts in Vivaldi Mail display names.

Vivaldi Mail helps you organize and manage all your mail accounts from a single location in the Vivaldi browser. To make it easier to differentiate your accounts, you can give each account a display name.

To add a display name to an account:

  1. Go to Settings > Mail > Mail Accounts.
  2. Select an account.
  3. Enter a name in the “Account Display Name” field.
Vivaldi browser window showing the Mail Panel and Mail settings.

Tip #493

Sort Vivaldi Mail messages by the criteria that makes the most sense for you.

You can change the sorting order of Mail messages separately in each view, but it’s always good to have a fitting default setting.

To change the default sorting order:

  1. Go to Settings > Mail > Mail Settings > Mail List Sorting.
  2. Select your preferred option:
    • Sort by Sender
    • Sort by Subject
    • Sort by Date Received
    • Sort by Date (Threaded)

Tip #490

Use search filters in Vivaldi Mail to find the message you’re looking for.

Scrolling through your long lists of messages isn’t really an option if you receive a lot of mail. That’s when the search field with its filters comes to the rescue helping you find the message you’re looking for.

To search for a message in Vivaldi Mail:

  1. Type something relevant to the message in the search field.
  2. Use the available filters to narrow down your search.

The options include:

  • Searching through all messages or specific accounts or folders.
  • Specifying the date range.
  • Looking for senders or recipients (From, To, CC).
  • Searching by the email subject.
  • Searching by something in the body of the message.
  • Showing only messages that include attachments.
  • Use the conjunction NOT to only find messages that do not match with the search keyword.
Vivaldi Mail with focus on the search section.

Tip #462

Mark all messages in a folder as read right in the Mail Panel.

You can open the mail folder, mark each message as read individually, or mark multiple messages as read by selecting some using the Shift or Ctrl key + click, or by selecting them all with the keyboard shortcut Ctrl + A. But you can also mark all messages as read from the Mail Panel without even opening the folder.

To mark a folder full of messages read:

  1. Open the Mail Panel.
  2. Right-click on a folder to open the context menu.
  3. Select “Mark All as Read”.
Mail Panel open in Vivaldi browser. The right-click context menu is open for marking all messages as read.

Tip #456

Get confirmations for successfully sent messages in Vivaldi Mail.

Whether you’re on an unreliable network or just want to confirm that your message was sent, seeing a notification at the corner of the screen will put your mind at ease.

To enable sent mail notifications:

  1. Go to Settings > Mail > Mail Settings > Mail Notifications.
  2. Enable “Notify on Successfully Sent”

Tip #432

Use the Keyboard Shortcut Shift + K to mark messages in Vivaldi Mail unread.

When, on second thought, you’re not finished with an email and want to take another look at a later time, you can mark it as unread again. One of the easiest ways to do it, especially if you used a Keyboard Shortcut to mark the message read in the first place, is by pressing Shift + K on your keyboard.

But of course, there are other ways you can do it as well. Here are all the ways you can mark a message unread in Vivaldi Mail:

  • Click on the Mark message as unread Mark Unread button in the message toolbar above the message.
  • Right-click on the message in the message list and select Mark Unread.
  • Use the Keyboard Shortcut Shift+K. To mark the whole message thread unread, press Shift + M.
  • Type “Mark Messages as Unread” in Quick Commands.
  • Create a Mouse Gesture for the action.

Tip #428

Organize your mailbox by labeling your messages.

Some organizational tasks must be undertaken to stay on top of your emails. Labels in Vivaldi Mail are a great way to group messages based on criteria of your choice, making it easy to locate the messages later.

You can add a label to a message in one of the following ways:

  • Open the message, click on “Labels” on the menu above the message, and select an existing label or add a new one.
  • Right-click on a message in the mail list, hover over “Labels in the context menu, and select an existing label or add a new one.
  • Drag the message from the mail list to the relevant label in the Mail Panel.
Labels menu highlighted in Vivaldi Mail.

Tip #414

Send links and selected text from web pages to others effortlessly with Vivaldi Mail.

One of the perks of having a mail client in the browser is that you can quickly share interesting content you’ve found online via email.

To send a link or a snippet of text you’ve found on a web page:

  1. Make sure you have Vivaldi Mail enabled and you’ve added your email account to it.
    If not, go to Settings > Mail to set things up.
  2. On a web page, right-click on the link or selected text you want to share.
    To send the link of the current web page you’re on, right-click on an empty area of the page.
  3. Select “Send (Link) by Mail”.
  4. In the email editor tab that opens, fill out the relevant fields, and add more context to the email.
  5. Click “Send”.

Tip #397

Pause incoming messages in Vivaldi Mail by taking the account offline.

If you temporarily want to stop receiving messages for a mail account, but don’t want to remove the account from Vivaldi Mail altogether, you can enable offline mode.

To take a mail account offline:

  1. Go to Settings > Mail > Mail accounts.
  2. Select the account.
  3. In Identity settings, enable “Take Account Offline”.

You’ll still be able to send messages from the account, but won’t receive any new incoming messages until you turn off the setting.

Tip #387

Move finished email drafts to the Outbox to queue them for sending.

In Vivaldi Mail, Outbox is a sub-folder in All Messages, where you can store message drafts that you’ve finished writing, but don’t want to send just yet.

To queue emails instead of sending:

  1. In the Mail Composer, click the little arrow (▼) next to the “Send” button.
  2. Select “Queue”.
  3. When you’re done writing an email click the “Queue” button (previously “Send”).

To send all emails in the Outbox.

  1. Open the Mail Panel.
  2. Click “Send from all accounts” at the top of the panel.
Mail composer open in Vivaldi Mail with context menu highlighting the Queue option open.