Tag: mail

Tip #206

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Press E to view all emails to and from selected email address.

If you work with email a lot, efficiency is important. Keyboard shortcuts, especially Single Key Shortcuts, in Vivaldi Mail help you to go through your messages with ease.

We’ve already shared some useful shortcuts in Tip #49 and Tip #163. Today, let’s talk about the shortcut “E”. When you’re viewing an email and would like to take a look at other emails from and to the same sender, just press “E” on your keyboard to display all correspondence between you and the contact.

If the shortcut doesn’t seem to work, go to Settings > Keyboard > Keyboard Shortcuts and make sure Mail and Calendar Single Key Shortcuts has been enabled.

Other ways to view messages for the sender:

  • Open a message, right-click on the message header and select Show Messages for Sender.
  • Right-click on a message in the list of messages, select Sender > Show Messages for Sender from the context menu.
  • Type “Show Messages for Sender” in Quick Commands.
  • Create a Mouse Gesture for the action.

Tip #192

— Posted inCommunity Services, Desktop, Mail, Vivaldi Tips, Webmail — 2 min read

Pay attention to incoming emails and don’t get scammed.

We’ve listed a few tips below to help you be vigilant and not fall for email scams.

  • Look at the sender address. Be suspicious of email addresses containing misspellings, ones that are just made up of gibberish or do not look related to the sender they claim to be.
    Also, be cautious when there’s a different Reply-To address, especially if it matches the descriptions above.
Warning message in Vivaldi Mail: ""Reply-To" does not match the "From" address. Make sure you trust the "Reply-To" address before replying."
In Vivaldi Mail, you’ll see a warning when the From and Reply-To email addresses don’t match.
  • Pay attention to message content. If what the message promises is too good to be true, it’s probably not true (e.g. claiming you inherited or won a large amount of money).
    Also, when an email, seemingly from a reputable company, is written with poor grammar or your acquaintance writes in a style unusual for them, look for other clues.
    Be suspicious of emails that create urgency and ask you to act fast.
  • Don’t trust emails that ask for your personal information (ID number, bank account details, etc.). If you think that a reputable institution is asking you to update your personal information, don’t follow the links in the email, but go to their website directly to check your account.
  • You might be asked to visit a link. Don’t blindly open them. Hover over the links and check the browser’s status bar to see where it wants to take you.
Bottom left corner of Vivaldi Browser window, showing a link with mouse cursor hovering over it and it's URL on the Status Bar.
Hover over the link and check the Status Bar at the bottom of the browser window, to see which website you’ll be taken to.
  • If you don’t fully trust the sender, don’t open files attached to the email.
  • Use other means of communication to verify that the person or company really sent the message. For example, if a colleague asks you to do something (share a password, purchase something, etc.) via email, call them or ask them in person, whether they really made the request.

Tip #189

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Mark incoming Mail messages automatically as read.

Not all messages you receive are equally important. For example, you might be subscribed to updates or newsletters that are good to have, but don’t need immediate attention. Having less unread messages is less intimidating and important messages will be more noticeable.

To create a filter in Vivaldi Mail to mark messages as read:

  1. Go to Settings > Mail > Mail Filters.
  2. Click  Add Mail Filter at the bottom of filters list.
  3. Give the filter a name.
  4. Define the criteria for filtering. For example, all emails with a certain subject or all emails sent from a specific email address.
  5. Click Add to Search.
  6. If you wish, add additional criteria.
  7. Click Add Action.
  8. Select Mark as read.
  9. Click Add Mail Filter.
Vivaldi Mail settings - new filter creation in process.

Tip #186

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Add a new folder to your mail account from the Mail Panel.

Messages can be organized using Filters, Flags and Labels, but the classic option is folders. You can add new folders in the email account’s web interface or in a client where the account has been set up.

To add a new IMAP folder in Vivaldi Mail:

  1. Open the Mail Panel.
  2. In All Accounts section, right-click on the account you want to add the folder for.
  3. Select Create Folder from the context menu.
  4. Give the new folder a name.
  5. Click Create Folder.
Vivaldi Mail with the mail account's context right-click context menu open in Mail Panel to create a new IMAP folder highlighted.

Tip #168

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Choose where you see Vivaldi Mail’s unseen and unread message counters and which messages should be included.

Mail counters help you see from the browser’s Panel and Status Bar, how many unseen message you have, without needing to open the Mail Panel. In addition, you have the choice to toggle on and off unread counters for messages in Trash, Spam, Archive and Draft folders in the Mail Panel.

To review Mail counters:

  1. Go to Settings > Mail > Mail Settings.
  2. In Mail Counters section adjust the options according to your preferences.
Vivaldi Settings window open on the Mail category with Mail Counters section highlighted.

Tip #163

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Press N, R and F on your keyboard to start composing email messages in Vivaldi Mail.

Shortcuts help to speed up your workflow considerably. By using single key shortcuts in Vivaldi Mail, you can work with your emails with efficiency that will make others go green with envy. Move between emails, mark them read, send messages and more. In this tip, we’ll introduce you to three shortcuts that help you start composing messages.

  • N – Start composing a new message
  • R – Start composing a reply to the selected message (Shift + R to reply to all)
  • F – Start composing a message to forward the selected email

If you’d prefer to use different shortcuts, go to Settings > Keyboard > Keyboard Shortcuts > Mail and assign new shortcuts for the commands.

Tip #148

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Double-click on a Mail or Feeds message to open it in a new tab.

Need to work more with an email than just read through it? Double-click on the message to open it in a new tab. That allows you to keep the message open while checking other emails and use browser features, such as pinning, grouping, tiling (shown on the screenshot below), and more on the tab.

Tip #142

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Send emails as any of your mail accounts in Vivaldi Mail and swiftly change between them.

If you have set up multiple mail accounts in Vivaldi Mail, you can switch who you’re sending emails as in the message composer.

  1. Start writing a new email, either by composing a new message or by replying to/forwarding a received message.
  2. In the email composer, in the sender section (From:), click on the displayed email.
  3. Select the email address you want to send the message as from the drop down menu.
Email composer in Vivaldi Mail with the menu to select the sender email address opened.

Tip #134

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Mail list on the left and message on the right? Or mail list on top and message at the bottom? The choice is yours!

Vivaldi Mail offers 3 layouts for you to choose from. Opt for the one that supports your workflow best.

To switch layouts:

  1. Go to Settings > Mail > Mail Settings > Mail View Layout;
  2. Select between:
    1. Vertical,
    2. Vertical Wide, and
    3. Horizontal.

Alternatively, click on the Toggle View button in the top right corner of the Mail tab.

Vertical Mail View Layout
Vertical Wide Mail View Layout
Horizontal Mail View Layout

Tip #122

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Switch between displaying Mail messages in HTML and Plain Text view.

Mail messages can come in either Plain text or HTML formatting. As the name indicates, messages sent in Plain Text display the email with just text without any additional formatting. Senders of HTML messages, on the other hand, can add all sorts of formatting (fonts, colors, images, etc.) to their message.

For HTML messages, Vivaldi Mail has an option to display them in Plain Text as well, removing all formatting and leaving only the core text.

To toggle the message view, either:

  • Click on the  /  Show Messages as Text/HTML button in the top right corner of the window.
  • Go to Settings > Mail > Mail Settings > Mail Rendering and choose your preferred view.
Vivaldi Mail with a message open in a tab and content displayed in HTML.
Message in HTML
Vivaldi Mail with a message open in a tab and content displayed in plain text.
Message in Plain Text

Tip #121

— Posted inDesktop, Vivaldi Tips — 1 min read

Hold down the ALT key while clicking on a folder to expand or collapse all folders in the folder tree.

In Bookmarks, Notes and Mail you can have content divided into multiple levels of folders, creating a so called folder tree.

To expand or collapse all folders in the folder tree in one go:

  1. Hold down the ALT key on your keyboard.
  2. Click on the / arrow in front of the folder name to expand or collapse the main folder and all its subfolders.

Tip #102

— Posted inDesktop, Vivaldi Tips — 2 min read

Customize browser toolbars from Vivaldi menu > View > Customize Toolbar.

In Tip #4 we told you how to move buttons around on the browser Toolbars. That method still works, but since then we’ve added even more flexibility to customizing Toolbars, giving you full control of your toolbar layouts. You can add, move and remove any of the components on the Navigation Toolbar, Status Bar, Mail Toolbar, Mail Composer Toolbar and Mail Message Toolbar. You can even add your custom Command Chains as buttons on the toolbars.

To customize the toolbars:

  1. Go to Vivaldi menu > View > Customize Toolbar.
    Alternatively, right-click on one of the buttons on a toolbar and select Edit > Customize Toolbar.
  2. While the Toolbar Editor window is open:
    • Click and drag new components to the toolbars,
    • Move components around without the need to hold down the Ctrl / ⌘ key,
    • Drag and drop components you want to remove on the background area (area that isn’t a toolbar, nor the editor window).
  3. Click on the background area to close the Toolbar Editor.

Feel free to mix and match components from various toolbars. For example, you can add the Compose New Mail button to the Navigation Bar and Extensions to Mail toolbars.

Tip #90

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Add a custom signature to your email accounts in Vivaldi Mail.

A signature is a personalized section that is automatically added to the end of all messages you send from Vivaldi Mail (or other mail clients).

To add a signature in Vivaldi:

  1. Go to Settings > Mail > Mail Accounts.
  2. Select the account you want to add a signature for.
  3. In the Identity section, focus on the Signature field.
  4. Enter your custom signature.

If you need additional text formatting options or want to add an image to the signature, tick the box for Enable Rich Text and Images below Signature field.

To add an image, drag and drop the file to the signature field.

Tip #59

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Enable “Download Messages for Offline Viewing and Searching” to access your mail without internet connection.

When you open a message in Vivaldi Mail it’s downloaded and a file for the message is created in your browser’s profile. Then you can open the email whether you have an internet connection or not. In addition, when searching, the downloaded message’s body is included in the searched content, improving search results.

To be able to view messages offline and include all message content in search even before you’ve opened the email, you only need to tick one box in Mail Settings.

To enable the setting:

  1. Go to Settings > Mail.
  2. Select an account you’ve added to Vivaldi Mail.
  3. In the Identity section, enable “Download Messages for Offline Viewing and Searching“.
Vivaldi Settings window, with focus on "Download Messages for Offline Viewing and Searching" setting.