Tag: email

Tip #604

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Decide which outgoing emails should get your signature and which should not.

A signature is a personalized section that is automatically added to the end of messages you send from Vivaldi Mail. When you’ve created a signature in Mail settings it’ll be added all new emails you start writing. Optionally, you can add the signature also to reply emails and emails you’re forwarding.

To review signature settings:

  1. Go to Settings > Mail > Mail Accounts.
  2. Select an account.
  3. Add a signature, if you don’t have one already.
  4. Below the signature input field, decide whether, in addition to new emails you write, you also want to include the signature in replied and forwarded messages.
Mail account settings in Vivaldi. An arrow is pointing at the two signature options for including the signature in replied and forwarded emails.

Tip #585

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Skip scrolling and jump to the latest emails with a click of a button.

Vivaldi Mail‘s “Jump to Latest” button makes it easy to hop back to the most recent email with a single click.

The button is only visible when the newest emails are out of view. Whether the button is at the top or bottom of the list depends on whether you sort your mail in ascending or descending order.

Vivaldi Mail open on the list of emails. An arrow is pointing at the "Jump to Latest" button.

Tip #578

— Posted inMail, Vivaldi Tips — 1 min read

Click and drag to easily resize or minimize Vivaldi Mail’s Quick Reply.

Is your quick reply email getting longer than expected or do you temporarily want to hide it altogether?

To resize the Quick Reply field:

  1. Place the mouse cursor on the top edge of the Quick Reply section.
  2. Click and drag upwards to expand the area and downwards to make it smaller. Drag all the way down towards the bottom edge of the window to minimize it altogether.
Corner of the Vivaldi browser window showing the Quick Reply area in Vivaldi Mail. A mouse cursor is placed at the line that allows to resize Quick Reply.

Tip #562

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Switch between Reply and Reply All as you’re drafting the email message.

When you’re writing a reply email, do you sometimes reassess and decide that instead of replying to just the sender you should send the email to all recipients or vice versa? Luckily, in Vivaldi Mail, you don’t need to discard the draft and start again.

To switch between Reply and Reply All:

  1. Look to the “To” field in the email composer.
  2. Open the dropdown menu in front of the email address(es).
  3. Select Reply or Reply All/Reply List.
Vivaldi Mail's with an email draft open in the composer. An arrow is pointing at the dropdown menu where you can switch between Reply and Reply All.

Tip #550

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Choose whether you want to see absolute or relative dates in Vivaldi Mail.

Like the browser, Vivaldi Mail can be customized to the smallest nuance. For example, you can display the received/sent date for all messages with an absolute timestamp (e.g. 26. August 2024) or use relative timestamps (e.g. Today, Friday) for more recent messages.

To make your choice:

  1. Go to Settings > Mail > Mail Settings > Mail View Layout.
  2. Enable/disable “Use Relative Dates”.

Tip #535

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Pick a default sender email address for Vivaldi Mail.

If you tend to send more emails from one account than others, consider making it the default sender in Vivaldi Mail. That way, you don’t need to double-check with each new email you’re writing, from which address it’ll be sent.

To set a default sender in Vivaldi Mail:

  1. Go to Settings > Mail > Mail Settings > Default Sender in New Messages.
  2. Select your preferred email address.
Mail Settings with an arrow pointing to default mail sender setting.

Tip #527

— Posted inCommunity Services, Vivaldi Tips, Webmail — 1 min read

Encrypt emails you send via Vivaldi Webmail.

To ensure top-notch privacy for your email correspondence, you can encrypt the emails you send from Vivaldi Webmail.

To set up encryption in Vivaldi Webmail:

  1. Enable encryption options in Settings > Preferences > Encryption.
  2. Create or import PGP keys.
  3. Share public keys with people you want to have encrypted conversations with.
  4. Encrypt emails when composing new messages.

For detailed instructions for each step, check out the article about email encryption on Vivaldi Help.

Key passphrase dialog in Vivaldi Webmail shown to decrypt an incoming email.

Tip #522

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Undo accidental deleting and marking a message as read actions in Vivaldi Mail.

Did you unintentionally move an email to the Trash folder or did you change your mind about marking a message read? In Vivaldi Mail, you’ll find a menu listing your latest actions, so you can undo the ones you need.

To undo an action:

  1. Click the “Undo the Latest Mail Actions” button on the Mail toolbar.
  2. Select which message you want to restore to its previous state.
Undo menu in Vivaldi Mail.

Tip #513

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Skip Vivaldi Mail’s composer window and send a quick reply message right below the open email.

Vivaldi Mail’s Quick Reply is perfect for those fast, short replies, and feels like using an instant messenger. By removing the need to switch screens to open the composer window, this feature allows you to respond to emails more quickly.

To send a quick reply:

  1. Open the email message you want to reply to.
  2. Focus on the text field at the bottom of the message pane.
  3. Type your message.
  4. Click “Send”.
Vivaldi Mail with a message being typed in the Quick Reply field.

Tip #493

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Sort Vivaldi Mail messages by the criteria that makes the most sense for you.

You can change the sorting order of Mail messages separately in each view, but it’s always good to have a fitting default setting.

To change the default sorting order:

  1. Go to Settings > Mail > Mail Settings > Mail List Sorting.
  2. Select your preferred option:
    • Sort by Sender
    • Sort by Subject
    • Sort by Date Received
    • Sort by Date (Threaded)

Tip #456

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Get confirmations for successfully sent messages in Vivaldi Mail.

Whether you’re on an unreliable network or just want to confirm that your message was sent, seeing a notification at the corner of the screen will put your mind at ease.

To enable sent mail notifications:

  1. Go to Settings > Mail > Mail Settings > Mail Notifications.
  2. Enable “Notify on Successfully Sent”

Tip #428

— Posted inDesktop, Mail, Vivaldi Tips — 1 min read

Organize your mailbox by labeling your messages.

Some organizational tasks must be undertaken to stay on top of your emails. Labels in Vivaldi Mail are a great way to group messages based on criteria of your choice, making it easy to locate the messages later.

You can add a label to a message in one of the following ways:

  • Open the message, click on “Labels” on the menu above the message, and select an existing label or add a new one.
  • Right-click on a message in the mail list, hover over “Labels in the context menu, and select an existing label or add a new one.
  • Drag the message from the mail list to the relevant label in the Mail Panel.
Labels menu highlighted in Vivaldi Mail.

Tip #374

— Posted inCommunity Services, Vivaldi Social, Vivaldi Tips — 1 min read

Never miss a thing by enabling email notifications on Vivaldi Social.

You don’t need to keep checking Vivaldi Social to see whether someone has started following you or mentioned you in one of their posts. By enabling email notifications, you can go about your day as normal and get a message whenever something important related to your account has happened.

To review your email notification settings:

  1. Go to Preferences > Notifications > Events for email notifications.
  2. Tick and untick the boxes for the following notification options:
    • Someone followed you,
    • Someone requested to follow you,
    • Someone boosted your post,
    • Someone favorited your post,
    • Someone mentioned you.

Normally, e-mail notifications won’t be sent when you are actively using Mastodon, but if you wish to receive email notifications regardless of your online status, you can additionally enable “Always send e-mail notifications”.

Notification preferences in Vivaldi Social.